Administration Clerk: Admin Support

Overview

Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics.

Requirements

• Grade 12 (Senior Certificate or equivalent qualification)
• Competencies: Good understanding of the following: Clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics
• Legislative framework governing the Public Service
• Working procedures in terms of the working environment
• Skills needed: Written and verbal communication
• Literacy
• Numeracy
• Presentation
• Decision –making
• Computer literacy
• Interpersonal
• Flexibility
• Planning and organising

Responsibilities

• Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function)
• Update registers and statistics
• Handle routine enquiries
• Make photocopies and receive or send facsimiles
• Distribute document s/packages to various stakeholders as required
• Keep and maintain the filing system for the component
• Type letters and/or other correspondence when required
• Keep and maintain the incoming and outgoing document register of the component
• Provide supply chain clerical support services within the component
• Liaise with internal and external stakeholders in relation to procurement of goods and services
• Obtain quotations, complete procurement forms for the purchasing of standard office items
• Stock control of office stationery
• Keep and maintain the asset register of the component (district offices)
• Provide personnel administration clerical support services within the component
• Maintain a leave register for the component
• Keep and maintain personnel records in the component
• Keep and maintain the attendance register of the component
• Arrange travelling and accommodation
• Provide financial administration support services in the component
• Capture and update expenditure in component
• Check correctness of subsis tence and travel claims of officials and submit to manager for approval
• Handle telephone accounts and petty cash for the component

How to apply

Apply on source site