Administration Clerk (Paia Co -Ordination)

Overview

Receive, acknowledge and capture all incoming PAIA related correspondence on the HMS2 e-PAIA, e -Liability and other approved government systems. Review submitted requests for compliance and completeness and facilitate processing in accordance with approved PAIA procedures.

Requirements

• , and the other must be an integrity (ethical conduct) assessment
• The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency -based Assessment
• Successful candidates will also be subjected to security clearance processes
• Where applicable, candidates will be subjected to a skills/ knowledge test
• The competency assessment will be testing generi c managerial competencies using the mandated DPSA SMS competency assessment tools
• SMS pre- entry certificate (Nyukela) must be submitted prior appointment
• Full details can be sourced by following the link: https://www.thensg.gov.za/training- course/sms - pre-entry -programme
• Successful candidates will be appointed on a probation period of twelve 12/24 months
• It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable repres entation across race and gender
• The EE targets of the recruiting Department will be adhered to although the

Responsibilities

• Receive, acknowledge and capture all incoming PAIA related correspondence on the HMS2 e-PAIA, e -Liability and other approved government systems
• Review submitted requests for compliance and completeness and facilitate processing in accordance with approved PAIA procedures
• Facilitate the timely retrieval of records from health facilities within and across the regions to ensure the efficient processing of requests for access to information and compliance with the statutory timeframes prescribed by the Promot ion of Access to Information Act, 2000 (Act No
• 2 of 2000)
• Track requests and follow up on delayed responses
• Maintain accurate database/register of all PAIA requests, internal appeals, complaints, and related correspondence received by the Department
• As sist in identifying irregularities, anomalies, or indicators of possible fraudulent, dishonest, or improper conduct relating to the submission, processing, or management of PAIA requests, while ensuring that all assessments are evidence-based and consistent with applicable legislation to Legal Services
• Immediately escalate any suspected fraud, corruption, abuse of process, unauthorised access to records, manipulation of information, or other irregular conduct involving requesters, Departmental officials, contractors, or system users to the PAIA Coordinator, Directorate: Legal Services or other designated authority for investigation
• Maintain confidentiality and integrity in the handling of all records and information, ensuring compliance with the Promotion of Access to Information Act, the Protection of Personal Information Act, Departmental policies, and applicable information security standards
• Perform any other compliance-related functions assigned by the PAIA Coordinator or management in support of the Department's governance, risk management, and anti -fraud objectives
• Support awareness and training initiatives on PAIA, POPIA and records management
• Assist in the provision of administrative liaison and follow -up support to PAIA stakeholders to facilitat e the processing of PAIA requests, i.e
• Information Officers, Deputy Information Officers, Legal Services and relevant business units

How to apply

Apply on source site