Campus Administrator
DEPARTMENT OF HIGHER EDUCATION AND TRAINING
Vacancy at a glance
Confirm details and submission instructions on the original advert.
Overview
Render administrative support services. Administer and coordinate Human Resource Services.
Requirements
- Appropriate recognized Bachelor's degree/National Diploma (NQF Level 6) or equivalent qualification in Public Administration, Office Administration, Management Assistant or related field
- Minimum 2/two years related experience
- Digital literate and competent in Word / Excel / PowerPoint / Outlook / Teams
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
- A valid driver's license and willingness to travel
- Competencies : Sound knowledge of general office administration procedures, secretarial support functions, and campus operational systems
- Understanding of Public Service legislations, policies, regulations, and frameworks, including the Public Service Act, Public Servic e Regulations, Employment Equity Act, and Labour Relations Act
- Broad familiarity with the Post -School Education and Training (PSET) sector, Higher Education sector, and TVET college administration environments
- Basic understanding of corporate governance, cost centre budgetary principles, expenditure tracking, and cash flow management
- Working knowledge of archiving standards, record -keeping requirements, and QMS (Quality Management Systems) compliance
- Strong planning, organising , and time - management skills to coordinate campus enrolment plans, meetings, workshops, and administrative schedules
- Excellent communication and interpersonal skills for client -oriented service delivery, staff support, and resolving administrative queries
- Proficiency in report writing, compiling management presentations, and drafting departmental correspondence and procurement memos
- Problem -solving and analytical skills to verify documentation, reconcile data exceptions, and monitor all staff attendance registers
- Financial and administrative skills to handle purchase requisitions, invoice coordination, and basic cost -centre expenditure tracking
- 2 Years of practical experience working within a busy administrative, corporate, or public sector office environment
- Practical experience in coordinating human resource administrative functions, such as leave management, Perfor mance Management and Development System (PMDS) documents, and disciplinary or grievance record- keeping
- Hands -on experience in handling procurement processes, drafting requisitions, receiving goods, and maintaining structured filing and archiving systems i n line with compliance regulations
- Experience in supporting student administration processes, including student registration, data capturing, document scanning, and examination coordination
- Advanced qualifications (such as an Advanced Diploma or Bachelor's Degree) in Public Management, Administration, or Office Management and Technology will be an added advantage
- Prior working experience within a public TVET college environment will be an added advantage
- Formal training or experience in financial record -keeping, asset management, or supply chain management within the public sector will be an added advantage
- Experience with electronic student management information systems (IFSS / Coltech or similar TVET MIS platforms) will be an added advantage
Responsibilities
- Render administrative support services
- Administer and coordinate Human Resource Services
- Provide procurement services
- Maintain a proper filing system
- Administer student registration and examination process
Prepare for this opportunity
SpanSam guidance · Practical advice based on this listing, not additional employer requirements.
Match your background to the requirements
Compare the qualification named in the requirements with your completed studies. Use the exact qualification title and completion date in your CV. If your studies are still in progress, say so clearly. Check the source before assuming that a different qualification will be accepted.
Check the type and length of experience requested. Make relevant roles easy to find with consistent start and end dates, then explain your own responsibilities. Label internships, practical training and volunteering accurately so the recruiter can distinguish them from other employment.
Check any licence or professional registration mentioned in the requirements, including its category and validity. Confirm the wording against your own documents. Do not assume that a pending application or a different licence category meets the advertised condition.
Use the duties to tailor your CV
For Campus Administrator, use the responsibilities above to decide which examples deserve space in your application. Choose a relevant task or project, explain what you personally did and describe the outcome. Use a measurable result where you have one, without inventing figures or sharing confidential information.
You do not need to repeat the whole advert in your CV. Help the reader connect your evidence to the advertised work. If you have not performed a duty before, describe relevant learning or transferable experience honestly rather than presenting it as a task you have already done.
Plan your submission
The application link opens a source document. Locate this exact vacancy in the document and read its submission instructions. The document may describe an online, email, postal or hand-delivery route. Opening the PDF is not an application. Use the vacancy reference and destination specified for this post.
For this government opportunity, follow the specific department’s instructions on forms, references and supporting documents. Do not assume that another department’s application process applies to this post.
Enquiries
PJ Reyneke at 087 188 2060
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.