Personal Assistant
DEPARTMENT OF HEALTH AND WELLNESS
Vacancy at a glance
Confirm details and submission instructions on the original advert.
Overview
Render a secretarial service to the Chief Executive Officer (CEO). Provide a receptionist support service to the office of the CEO including answering and directing telephone calls as well as visitors and proper scheduling of meetings.
Requirements
- Minimum educational qualification: An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided)
- Qualification on a higher NQF level may also be accepted on condition tha t the subjects of the qualification align to the functions as per the attached job description
- Experience: Appropriate experience in rendering a support service to Middle and or Senior Management
- Appropriate experience in office administration and or management, which includes financial management, asset management, logistical support
- Inherent requirements of the job: A valid (Code B/EB) drivers’ licence
- Competencies (knowledge/skills): Computer skills - intermediate to advance (MS Office)
- Excellent ver bal and written communication skills
- Excellent interpersonal, time management, office management and organisational skills
Responsibilities
- Render a secretarial service to the Chief Executive Officer (CEO)
- Provide a receptionist support service to the office of the CEO including answering and directing telephone calls as well as visitors and proper scheduling of meetings
- Ensure adequate, tim eous preparation for meetings
- Render administrative support to the Office of the CEO including typing of minutes in meetings and certain documents when required and ensure accuracy of documents and ensuring good record keeping including effective and effi cient filling system
- Effectively and efficiently manage the diary of the CE++O and ensure prioritizing of important meetings
- Assist the CEO with People Management documents and related administration
- Ensure responsible co -ordination of the CEO’s meetings i.e., logistics arrangements, venues etc
- Support the CEO with the administration of the Budget and Supply chain including maintenance of Equipment and ensuring office equipment is operational
Prepare for this opportunity
SpanSam guidance · Practical advice based on this listing, not additional employer requirements.
Match your background to the requirements
Compare the qualification named in the requirements with your completed studies. Use the exact qualification title and completion date in your CV. If your studies are still in progress, say so clearly. Check the source before assuming that a different qualification will be accepted.
Check the type and length of experience requested. Make relevant roles easy to find with consistent start and end dates, then explain your own responsibilities. Label internships, practical training and volunteering accurately so the recruiter can distinguish them from other employment.
Check any licence or professional registration mentioned in the requirements, including its category and validity. Confirm the wording against your own documents. Do not assume that a pending application or a different licence category meets the advertised condition.
Use the duties to tailor your CV
For Personal Assistant, use the responsibilities above to decide which examples deserve space in your application. Choose a relevant task or project, explain what you personally did and describe the outcome. Use a measurable result where you have one, without inventing figures or sharing confidential information.
You do not need to repeat the whole advert in your CV. Help the reader connect your evidence to the advertised work. If you have not performed a duty before, describe relevant learning or transferable experience honestly rather than presenting it as a task you have already done.
Plan your submission
The application link opens a source document. Locate this exact vacancy in the document and read its submission instructions. The document may describe an online, email, postal or hand-delivery route. Opening the PDF is not an application. Use the vacancy reference and destination specified for this post.
For this government opportunity, follow the specific department’s instructions on forms, references and supporting documents. Do not assume that another department’s application process applies to this post.
Enquiries
Mr D Binza Tel No : (021) 902-8070 or Email: [email protected]
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.