Personal Assistant (Inter -Governmental Relations)

Overview

The Personal Assistant will prioritise and schedule appointments, meetings and conferences and alert to appointments. In addition, the incumbent will: Act as a first point of contact, dealing with correspondence and phone calls.

Requirements

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Secretarial, Public Management, Public Administration, Business Management, Management, Office Support, Management Assistant or related as recognised by SAQA
• In addition, the incumbent must have: Relevant years of experience in office administration, as a clerk, assistant officer or administrative assistant
• A valid driver's license
• An understanding of policies and procedures, governance/secretarial protocol generally, document management and archiving, planning, organising, and coordinating
• Good computer skill s, report writing, time management, and minute-taking skills should be the strengths of those aspiring for this appointment
• A good understanding of financial matters
• Skills in communication, interpersonal relations, and Microsoft Office
• Organisational, budgeting, financial management, time management, planning, problem -solving, decision-making, technical proficiency, and leadership skills

Responsibilities

• The Personal Assistant will prioritise and schedule appointments, meetings and conferences and alert to appointments
• In addition, the incumbent will: Act as a first point of contact, dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments
• Manage access control to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Conducting research and write reports on behalf of the manager
• Skills: Basic analytical and problem -solving skills, strategic thinking, and project management capabilities
• Strong communication skills (including advanced report writing and presentation skills) and interpersonal skills
• Research skills
• Proven planning and organisin g skills, with proficiency in research and financial analysis
• Personal Attributes: The incumbent must be efficient, discrete, flexible, self -motivated, organised, proactive and a good communicator
• Advanced- level skills in Word for Windows and Microsoft P owerPoint
• And at least an intermediate-level knowledge of Microsoft Excel
• An added advantage will be proficiency in report writing and management of sensitive and high-profile stakeholders

How to apply

Apply on source site