Personal Assistant
PROVINCIAL ADMINISTRATION: LIMPOPO
Overview
Manage and maintain the Chief Director’s diary, appointments, and travel arrangements and official engagements. Arrange and coordinate meetings through preparation of the meeting agendas, take minutes, and ensure follow - up on action items.
Requirements
- and the other must be an integrity (ethical conduct) assessment
- All shortlisted candi dates for SMS posts will be subjected to a technical exercise and interview
- Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferenc es, emotional intelligence, and integrity OTHER POSTS POST 31/ 236 : PERSONAL ASSISTANT REF NO: C6/26/16 Chief Directorate: Corporate Services
Responsibilities
- Manage and maintain the Chief Director’s diary, appointments, and travel arrangements and official engagements
- Arrange and coordinate meetings through preparation of the meeting agendas, take minutes, and ensure follow - up on action items
- Prepare briefing notes, presentations, and reports for meetings
- Screen calls, emails, correspondence and ensure timeous responses Ensure compliance with office protocols and Public Service Regulations
- Ensures the effective flow of information and documents to and from t he office of the Chief Director
- Responds to enquiries received from internal and external stakeholders
- Manage office supplies and ensure resource availability
- Compile monthly/quarterly reports for the Chief Director
- Collects and coordinates all the doc uments that relate to the Chief Director’s budget
- Assists Chief Director in determining funding requirements for the purpose of submissions to relevant authority
- Keep records of expenditure commitments, monitors expenditure and alerts Chief Director of possible over and under spending
- Checks and correlates BAS reports to ensure that 211 expenditure is allocated correctly
- Draft memos for shifting of funds (movement of funds between budget items) for Chief Director’s review
- Ensure that every document, memo, or request processed in the office aligns with the legal and procedural framework of the public service
- Ensure effective flow of information within the directorate
- Ensure confidentiality, accuracy, and professionalism in all tasks
- Ensure deadlines and procedural timelines are respected and complied with
How to apply
Quoting the relevant references `applications should be forwarded to the relevant District : Capricorn North The District Director: Capricorn North Education District , Private Bag X9711 , Polokwane, 0700 . Cnr Blaauwberg & Yster Street Ladanna, Polokwane. Capricorn South The District Director : Capricorn South Education District Private , Bag X 03cChueniespoort , 0745 . Old Parliament Complex , Lebowakgomo. The District Director Sekhukhune South Education District Private Bag X70, Lebowakgomo, 0737 . Old Parliament Complex , Lebowakgomo. Mogalakwena Education District : The District Director Private Bag X 601 Mahwelereng 0626 805 Rufus Seakamela Street Mahwelereng, 0626. Mopani East Education District Private Bag X 578 Giyani 0826 Old Parliament Building. Giyani. Mopani West The District Director : Mopani West Education District , Private Bag X4032, Tzaneen, 0850. 27 Peace Street , Prosperitas Building , Tzaneen, 0850. Sekhukhune East The Acting District Director: Sekhukhune East Education District , Private Bag X9041, Burgersfort , 1150 . 83 Aloe Street , Stand No 2314, Ext 4 Aloeridge West , Burgersfort , 1150. Sekhukhune South Education District : The District Director , Private Bag X70, Lebowakgomo, 0737 . Old Parliament Complex , Lebowakgomo Vhembe East The Acting District Director : Vhembe East Education District , Private Bag X2250, Sibasa , 0970. Makwarela, Old Parliament Building. Vhembe West The District Director : Vhembe West Education District , Private Bag X2250, Sibasa, 0970. Block D , Old Parliament Building, Thohoyandou. Waterberg The Acting District Director : Waterberg Education District , Private Bag X1040 , Modimolle , 051084 . Limpopo Street , NTK Building , Modimolle 0510 . Head Office The Head of Department , Limpopo Department of Education, Private Bag X9489, Polokwane, 0700 or handed in at 113 Biccard Street, Polokwane at Records Management Directorate – Office No. H03 (Registry)
Enquiries
Ms. WA Klaassen Tel No: (015) 293 8691
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.