Secretary
Vacancy at a glance
- Employer
- DEPARTMENT OF HEALTH
- Location
- Pretoria, Gauteng
- Pay or stipend
- R237 453 p.a., + competitive benefits
- Closing date
- 9 Nov 2026
These details come from the listing data. Confirm them on the original advert before applying. An unspecified detail has not been verified and should not be assumed.
Overview
Provides a secretarial/ receptionist support service manager: Receives and screen telephones calls, receive visitors and refer enquiries to the appropriate officials. Manages the Manager’s diary, appointments, meetings and arrangements, including coordinat ing venues and virtual meetings.
Requirements
- A Grade 12 (NQF 4) with typing as a subject or related training course / qualification that will enable the person to perform the work satisfactorily
- Knowledge and experience in general office and provisioning administration
- Knowledge and experience in Microsoft office and knowledge of departmental procedures regarding financ es and budgeting
- Good telephone etiquette, computer literacy, organisational and planning, high level of reliability and good communication (written and verbal) skills
- Ability to act with tact and discretion
Responsibilities
- Provides a secretarial/ receptionist support service manager: Receives and screen telephones calls, receive visitors and refer enquiries to the appropriate officials
- Manages the Manager’s diary, appointments, meetings and arrangements, including coordinat ing venues and virtual meetings
- Arrange and coordinate meetings, workshops, stakeholder engagements, including agendas, meeting packs, minutes and action registers where required
- Receive, records, distribute and track correspondence, submissions, memoranda and other official documents
- Provides a clerical support in the preparation, formatting, filing, copying and distribution of letters, reports, submissions and presentations
- Maintains effective electronic and physical filing systems, registers and records, ensuring that information is secure, confidential and readily accessible
- Liaise with travel agencies and relevant officials to arrange official travel and accommodation and verifies travel documentation and arrangements
- Assist with travel claims, of fice resource and other administrative and logistical arrangements as required
- Coordinates communication and follows up on outstanding matters, information, documentation and actions on behalf of the Manager
- Provides administrative support to the Directo rate in dealing with internal and external stakeholders, including provincial departments and other government institutions
- Remains up to update with and applies relevant Public Service and departmental legislation, prescripts, policies, procedures and guidelines applicable to the work environment
How to apply
The Director -General, National Department of Health, Private Bag X399, Pretoria , 0001. Hand delivered application may be submitted at Reception (Brown Application Box), Dr AB Xuma Building, 1112 Voortrekker Rd, Pretoria Townlands 351- JR or should be forwarded to [email protected] quoting the reference number on the subject e-mail. FOR ATTENTION : Ms M Shitiba
Enquiries
Mr Exley Louters Tel No: (012) 395 9629
Application checklist and CV advice
SpanSam application guidance — these tips supplement the original advert; they are not additional employer requirements.
For Secretary at DEPARTMENT OF HEALTH, compare your qualifications and experience with each requirement in the original listing. Identify the examples from your work, studies or volunteering that demonstrate your suitability. State your actual responsibilities and achievements clearly; do not add skills or experience you cannot support.
Check the submission instructions
Use the application route shown above and confirm that the vacancy is still open on the original source. Check the closing date, location, reference number and any requested document format before submitting. If a detail is missing here, consult the employer’s advert rather than assuming it is optional.
Prepare the documents requested
Keep your CV contact details current and tailor your profile to this opportunity. Include supporting documents only as requested by the employer. For government vacancies, check whether the advert requires a Z83 form, which version to use and when supporting documents must be submitted. Follow that specific advert’s instructions.
Check the opportunity-specific conditions
Read the department’s instructions for this specific post carefully. Different public-service adverts can use different submission routes and supporting-document stages. Keep the official post reference separate from any circular or page number. Where the advert provides an enquiries contact, use it to clarify an application instruction you do not understand; do not assume that the enquiries address is also the application destination. Keep your answers consistent with your CV.
Explain how your experience fits
Read the responsibilities alongside the requirements before editing your CV. For each relevant skill, choose a concrete example that explains what you did, the setting in which you did it and the result. Use dates and qualification names consistently across your CV and application form. If you are applying for an early-career opportunity, relevant projects, practical training and volunteering can help explain your experience, but should be labelled honestly rather than presented as paid employment.
Keep the strongest relevant information easy to find. A short professional profile, clear section headings and readable bullet points help a recruiter locate your education, skills and experience. Avoid copying every phrase from the advert into your CV. Use the employer’s terminology only where it accurately describes your background. Do not include identity documents or private financial information in a public CV unless the verified application process specifically requests them through a suitable channel.
Review before you submit
Open your final attachments to check that the files are readable, the correct versions are included and your contact details are accurate. Where an application portal is used, check for a confirmation screen or email rather than assuming an upload completed successfully. If the advert requests a reference number in an email subject or application form, copy it exactly from the official advert. Submit through the stated route; sharing a CV in a social-media comment is not a substitute for applying.
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Save a copy of the advert and your submission confirmation. Use Mark as applied to track this opportunity in My Jobs. Verify the destination before sharing personal documents, and investigate requests for payment or sensitive financial information. SpanSam does not decide applications or guarantee interviews.
Prepare your free CVAbout this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.