Secretary

Overview

Overall management of the office administration functions in the Directorate. Provide a secretarial/receptionist support service to the Senior Manager.

Requirements

• Grade 12 plus a recognised Secretarial Diploma or related qualification
• Experience in rendering secretarial/administrative support services
• Driver’s license will be an added advantage
• Skills And Competencies: Knowledge of Public Service legislative fram eworks, policies and processes
• Good interpersonal and organizational skills
• Good communication skills (written and verbal)
• Advanced Computer literacy packages such as Microsoft Excel, PowerPoint, MS Word, Group Wise Internet etc
• Good research and analy tical skills
• Ability to work in a team and independently
• Willingness to occasionally work after hours when needed

Responsibilities

• Overall management of the office administration functions in the Directorate
• Provide a secretarial/receptionist support service to the Senior Manager
• Compile realistic schedules of appointments
• Provide administrative support services in the Office of the Senior Manager
• Provide support to senior manager regarding meetings
• Record minutes and communicates to relevant role-players
• Coordinate logistical arrangements for meetings when required
• Support the manager with the administration of the Office Budget
• Collect and coordinate all the documents that relate to the Director/Chief Director's budget
• Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager
• Remain abreast with the procedures and processes that apply in the office of the Director

How to apply

Apply on source site