Secretary: Youth Advocacy Coordination

Overview

Provides Secretariat support services to the Director. Incoming mail received, recorded manually and filed within 1 day, Outgoing mail recorded, filed and dispatched within 1 day and manage the diary of the Director by updating Director’s diary every day and send email as reminder to Director.

Requirements

• Grade 12 and/ or equivalent qualification as recognised by SAQA Knowledge, Skills and Competencies: Understanding of government procurement procedures, Secretariat and administrative work, organisational knowledge and understanding and Computer application knowledge
• Administrative and organisational skills, Document /record management, Oral and written communication skills, Procurement of goods and services, typing, bookkeeping and filling skills and Time management

Responsibilities

• Provides Secretariat support services to the Director
• Incoming mail received, recorded manually and filed within 1 day, Outgoing mail recorded, filed and dispatched within 1 day and manage the diary of the Director by updating Director’s diary every day and send email as reminder to Director
• Provide clerical support services to the Director
• Manage meeting logistics by sending out meeting schedules, quarterly locate and book venues within 2 weeks, send out invitations before the meeting and take minutes of meetings and distribute minutes within 1 week of meeting for input
• Provide support to the Director regarding meetings, arrange accommodation for the Director, Complete S&T claims for the Director, manage the reception area and procurement of goods and services in the Directorate
• Draft the Director’s weekly plan every Friday

How to apply

Apply on source site