HR Graduate
Overview
The HR Graduate will provide administrative support and analytics for HR reporting to the CHRO. This involves preparing various reports, ensuring accurate data consolidation, maintaining a user-friendly filing system, and managing communications and meetings. The role also includes coordinating HR projects, processing invoices, managing diary appointments for the CHRO, and contributing to the financial controls within the HR department.
Requirements
- Human Resources Degree or Diploma
Responsibilities
- Provide analytics for effective HR reporting
- Prepare daily, weekly and monthly reports timeously
- Receive and consolidate information
- Collate data into report format that is meaningful and accurate
- Constantly seek ways to improve information and to ensure accuracy, effectiveness and timeliness
- Present information to various stakeholders when necessary
- Prepare ad hoc reports when necessary
- Align HR Technology Platform to reporting format
- Highlight trends and risks from various reports
- General office administration
- Ensure a user-friendly filing system that is updated timeously
- Prepare reports and correspondence
- Action and distribute minutes
- Ensure that all documents are prepared and couriered timeously
- Prepare presentations
- Ensure that all orders are generated
- Generate and update all expenses for Group HR
- Process any invoices
- Order stationery for HR Department
- Ensure that all IT/system failures/HR office equipment is maintained
- Standardise all reporting templates in consultation with the team
- Handle all Credit Card and Expense claims
- Provide personal assistance to the CHRO
- Coordinate meetings effectively
- Manage diary
- Organize Team meetings
- Organize relevant Project meetings
- Screen calls
- Organize Conference calls
- Organize travel arrangements for key HR personnel and CHRO
- Manage HR projects and reporting compliance
- Plan and execute projects effectively
- Monitor, control and feedback on projects effectively
- Effective HR conference coordination
- Effective collation of executive HR and ad hoc reports
- Ensure appropriate communication is provided to ensure reporting deadlines are met
- Adherence to budget - deviation to be highlighted immediately to the CHRO
- Ensure accurate forecasting
- Preparation for yearly budget setting according to timelines set
- Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained
- Demonstrate consistent application of internal procedures
- Plan and prioritise, demonstrating abilities to manage competing demands
- Demonstrate ability to anticipate and manage change
- Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs
- Manage own career development by staying abreast of any technical and industry changes
How to apply
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