Administrative Assistant

Overview

The Administrative Assistant provides vital administrative support across various departments by managing workflows, coordinating schedules, and handling correspondence. This role requires quick adaptation to new tasks and priorities while maintaining high professionalism and efficiency. The successful candidate will propose improvements to administrative processes and collaborate with team members to help achieve overall goals.

Requirements

• Grade 12 or equivalent (Essential)
• Minimum of 1 year experience in a general administrative or similar role (Essential)
• Familiarity with office tools like scheduling tools and filing systems
• Ability to quickly learn new software, systems and various processes
• Knowledge of Microsoft Office (Word, Excel and Outlook)
• Strong organisational skills and attention to detail
• Good written and verbal communication skills
• Strong time-management and multitasking abilities
• Problem solving

Responsibilities

• Provide administrative assistance for various departments in need of assistance
• Quickly familiarize with the workflows, policies, and requirements of each assigned department
• Provide administrative support, including data entry, scheduling, correspondence, and record management
• Ensure smooth day-to-day operations by proactively identifying and resolving administrative bottlenecks
• Transition seamlessly between departments, maintaining a high level of professionalism and efficiency
• Adapt to varying priorities, tasks, and team dynamics depending on the department's unique needs
• Propose and implement improvements to administrative processes, ensuring sustainability and consistency
• Share best practices across departments when applicable
• Provide assistance and support to team members in efforts of achieving overall team goals

How to apply

Apply on source site