Faculty Assistant | Contract
Vacancy at a glance
Confirm details and submission instructions on the original advert.
Overview
iqbusiness is seeking to employ a Faculty Assistant on a 12-month contract to collaborate with an international client from our offices in Welgemoed, Cape Town, Northern Suburbs. This is a hybrid role (3 days on-site; 2 days WFH). The role involves ensuring seamless faculty operations, logistics, and multi-stakeholder coordination in a fast-paced environment, managing complex scheduling and course materials, and acting as a link between faculty and internal stakeholders.
Requirements
- Tertiary Qualification in Office Administration, Business Administration or equivalent
- 2 – 3 years of experience within an Executive Assistant function to multiple Senior Stakeholders, or a very similar environment
- Proven Intermediate technical proficiency in MS Office Suite (Word, Excel, Outlook, Teams) and digital collaboration tools (Zoom, MS Teams)
- Ability to manage multiple priorities across geographies, work independently, and deliver to deadlines
- Demonstrated ability to communicate effectively, both in writing and verbally
Responsibilities
- Manage faculty calendars, coordinate with Program Coordinators, and provide remote/in-person session support
- Prepare, upload, and maintain course materials across Salesforce, Canvas, and other platforms
- Organise travel, guest speaker arrangements, and session logistics for in-person and online programs
- Handle expenses, invoices, and reporting, and support client meetings and internal coordination
- Manage program folders, update records, and deploy leadership surveys
Prepare for this opportunity
SpanSam guidance · Practical advice based on this listing, not additional employer requirements.
Match your background to the requirements
Compare the qualification named in the requirements with your completed studies. Use the exact qualification title and completion date in your CV. If your studies are still in progress, say so clearly. Check the source before assuming that a different qualification will be accepted.
Check the type and length of experience requested. Make relevant roles easy to find with consistent start and end dates, then explain your own responsibilities. Label internships, practical training and volunteering accurately so the recruiter can distinguish them from other employment.
Use the duties to tailor your CV
For Faculty Assistant | Contract, use the responsibilities above to decide which examples deserve space in your application. Choose a relevant task or project, explain what you personally did and describe the outcome. Use a measurable result where you have one, without inventing figures or sharing confidential information.
You do not need to repeat the whole advert in your CV. Help the reader connect your evidence to the advertised work. If you have not performed a duty before, describe relevant learning or transferable experience honestly rather than presenting it as a task you have already done.
Plan your submission
Check the original application page before preparing your final submission. If it uses a portal, review the required fields and file formats, complete each required step and look for a submission confirmation. Uploading a CV or creating a profile may be only part of the process.
Before applying, consider the advertised workplace and employment arrangement. Check any practical conditions that affect your availability with the employer rather than relying on another vacancy with a similar title.
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.