Registry/Reception Clerk: Archive Administrative Support Services, Ref No. CAS 21/2026
Overview
The Registry/Reception Clerk will provide essential registry services within the Department of Cultural Affairs and Sport, ensuring the efficient handling of mail, inquiries, and document management. The role involves managing correspondence, maintaining records, and ensuring compliance with pertinent registry practices.
Requirements
- Grade 12 (Senior Certificate or equivalent qualification)
Responsibilities
- Attend to clients and handle telephonic and other inquiries
- Receive and register hand delivered mail/files
- Sort, register, and dispatch mail
- Distribute notices on registry issues
- Open and close files according to the record classification system
- File/store, trace (electronically/manually), and retrieve documents and files
- Complete index cards for all files
- Open and maintain the franking machine register
- Frank post, record money, and update the register daily
- Undertake spot checks on post for compliance
- Lock post in postbag for delivery to the Post Office
- Open and maintain remittance register
- Record valuable articles as prescribed
- Hand delivers and signs over remittances to finance
- Send wrong remittances back to sender via registered post
- Keep daily record of letters franked
- Electronic scanning of files
- Sort and package files for archives and distribution
How to apply
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