Admin Clerk

Overview

Facilitate receipt of goods and services. Receive, check and record the goods and invoice received from supplier.

Requirements

• National Senior Certificate plus a Diploma (NQF Level 6) or Degree (NQF Level 7) as recognised by SAQA in Supply Chain Management/ Public Management/ Public Administration/Inventory Management/Stores/Logistics Management
• Exposure in the field will be an added advantage
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer will also be an added advantage
• Working knowledge and understanding of the legislative framework gover ning the Public Service
• Knowledge of storage and retrieval procedures in terms of the working environment
• Good written and verbal communication
• Acceptable report writing skills
• Computer literacy
• Ability to ensure maximum level of confidentiality
• A valid (Code 8) driving license will be an added advantage

Responsibilities

• Facilitate receipt of goods and services
• Receive, check and record the goods and invoice received from supplier
• Compare goods received with requisition forms
• Endorse signature on receipt of goods
• Record goods received
• Keep goods in a correct and safe place
• Facilitate storage, issuing and distributing stores item/inventory
• Enter goods in a correct bin allocation
• Update bin cards and item records
• Keep and maintain the asset register of the museum
• Assist in the Administration of the Museum fleet
• Liaise with the end user for collection of goods received
• Issue and facilitate signing of goods receipt voucher by the end user
• Facilitate capturing and submission of payment voucher documents
• Compare and check invoice against the order and the goods recei ved
• Check validity of the invoice (stamp, signature and banking details)
• Receive and capture submission on the system
• Record outgoing submission
• Forward the submission to payments
• Stock control and stocktaking

How to apply

Apply on source site