Registry Clerk
DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE
Overview
Receive mail from Post Office and internal clients. Open, stamp, sort mail and record in the register.
Requirements
- A minimum of National Senior Certificate/ Grade 12
- No experience required
- Completion of the Records Management course is a prerequisite
- Knowledge of records/ documents management, a file plan, mail and courier service procedures
- Knowledge Information A ct (PAIA) and National Archives and Records Service Act (NARSA)
- Knowledge of electronic document and records management system will be an added advantage (EDRMS)
- Knowledge of Reapatala invoice tracking system
- Competencies needed: Planning and organizing skills
- Communication (verbal and written) Skills
- Problem solving skills, Customer care and Client orientation skills
- Computer literacy
- Liaison skills, Analytical skills, Interpersonal Skills
- Telephone etiquette
- Good leadership Skills
- Attributes: Accurate
- Confident, Ability to work under pressure
- Ability to work in a team and independently
Responsibilities
- Receive mail from Post Office and internal clients
- Open, stamp, sort mail and record in the register
- Receive parcels delivered by hand and record in the register
- Render courier service: package documents, place in envelopes, address envelopes
- place the m in and outgoing tray and record mail in the mail register
- File and retrieve files on-site and off -site storage
- Control movement of files and access to files
- Index, scanning, faxing
- Photocopying
- Reload franking machine, register priority mail, receiv e and date stamp invoices and forward to finance
- Register supply of files to officials and maintain register of files opened and make follow up if the file is not returned back to Registry after the due date
- Register incoming invoices on Reapatala invoic e tracking system
- Issue reference not according to the approved file plan
- Attend to client’s enquiries
- assist in the absence of the supervisor
- Perform any other administrative tasks as requested by the supervisor
How to apply
Application instructions from the official source
for the position of Registry Clerk must be emailed to: RecruitPE26 - [email protected]
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Enquiries
Recruitment enquiries
Mr. TE Matiso Tel No: (041) 408 2007
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.