Administration Clerk (Production) (X6 Posts)
DEPARTMENT OF WATER AND SANITATION
Vacancy at a glance
Confirm details and submission instructions on the original advert.
Overview
The incumbent will be responsible for rendering administrative support services. Render general clerical support services, including recording, organising, storing, capturing and retrieving correspondence and data, updating registers and statistics, and handling routine enquiries.
Requirements
- A Senior/Grade 12 certificate or relevant qualification
- Knowledge of clerical functions and practices, as well as the ability to capture data, operate a computer and collate administrative statistics
- Basic knowledge and insight of Human Resource prescripts
- Knowledge of basic financial operating systems (PERSAL, BAS, LOGIS, etc.)
- Knowledge and understanding of the legislative framework governing the Public Service
- Knowledge of working procedures in terms of the working environment
- Interpersonal relati ons, flexibility and teamwork
- Basic knowledge of problem solving and analysis
- People and diversity management, client orientation and customer focus
- Computer literacy, planning and organising, and language skills
- Good verbal and written communication skills
- Accountability and ethical conduct
Responsibilities
- The incumbent will be responsible for rendering administrative support services
- Render general clerical support services, including recording, organising, storing, capturing and retrieving correspondence and data, updating registers and statistics, and handling routine enquiries
- Make photocopies, receive and send facsimiles, distribute documents and packages to various stakeholders as required, and keep and maintain the filing system and the incoming and outgoing document register of the component
- Type letters and other correspondence when required
- Provide supply chain management support services, including liaising with internal and external stakeholders on the procurement of goods and services, obtaining quotations and completing procurement forms for the purchasing of standard office items
- Exercise stock control of office stationery and keep and maintain the asset register of the component
- Provide personnel administration clerical support services, including maintaining the leave register, personnel records and attendance register of the component, and arranging travelling and accommodation
- Provide financial administration support services, including capturing and updating expenditure, checking the correctness of subsistence and travel claims of offi cials and submitting them to the manager for approval, and handling telephone accounts and petty cash for the component
Prepare for this opportunity
SpanSam guidance · Practical advice based on this listing, not additional employer requirements.
Match your background to the requirements
Compare the qualification named in the requirements with your completed studies. Use the exact qualification title and completion date in your CV. If your studies are still in progress, say so clearly. Check the source before assuming that a different qualification will be accepted.
Use the duties to tailor your CV
For Administration Clerk (Production) (X6 Posts), use the responsibilities above to decide which examples deserve space in your application. Choose a relevant task or project, explain what you personally did and describe the outcome. Use a measurable result where you have one, without inventing figures or sharing confidential information.
You do not need to repeat the whole advert in your CV. Help the reader connect your evidence to the advertised work. If you have not performed a duty before, describe relevant learning or transferable experience honestly rather than presenting it as a task you have already done.
Plan your submission
The application link opens a source document. Locate this exact vacancy in the document and read its submission instructions. The document may describe an online, email, postal or hand-delivery route. Opening the PDF is not an application. Use the vacancy reference and destination specified for this post.
For this government opportunity, follow the specific department’s instructions on forms, references and supporting documents. Do not assume that another department’s application process applies to this post.
Enquiries
Mr AA. Lessing Tel No: (013) 591 8900
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