Records Clerk
Overview
The Records Clerk will provide effective administration of incoming and outgoing files, manage mail distribution, and assist with document management in the department. Duties include the registration of files, handling of courier items, and ensuring all documents are organized and disposed of appropriately. To apply, candidates must submit their applications online using the Z83 form at the specified link, ensuring that all sections are completed and accompanied by a detailed CV and at least three contactable references. For full details, including specific requirements, responsibilities, reference numbers, and how to apply, please download and review the official DPSA circular here: https://www.dpsa.gov.za/dpsa2g/documents/vacancies/2026/PSV%20CIRCULAR%2028%20of%202026.pdf.
Requirements
- Grade 12 Certificate
- Post-matric qualification and experience in records clerk will be an added advantage
- Knowledge of document management and Registry processes
- Filing administration and proficiency in computer packages
- Ability to work individually and in a team
- Good interpersonal relations skills
- Ability to work under pressure
Responsibilities
- Provide effective administration of incoming files and opening of files
- Close employee files when an employee is transferred, deceased or resigns
- Update control sheet and organize documents numerically
- Manage incoming and outgoing mail efficiently and timely
- Stamp all mails and forms before distribution
- Weigh mail for pricing using post office guidelines
- Record courier items and send to reception for collection
- Register incoming and outgoing files in the recording book
- Administer disposal and transfer of files
- Compile a list of archival value files for transfer to the National Archive
How to apply
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.