Records Clerk
DEPARTMENT OF FORESTRY, FISHERIES AND THE ENVIRONMENT
Overview
The Records Clerk will provide effective administration of incoming and outgoing files, manage mail distribution, and assist with document management in the department. Duties include the registration of files, handling of courier items, and ensuring all documents are organized and disposed of appropriately. To apply, candidates must submit their applications online using the Z83 form at the specified link, ensuring that all sections are completed and accompanied by a detailed CV and at least three contactable references. For full details, including specific requirements, responsibilities, reference numbers, and how to apply, please download and review the official DPSA circular here: https://www.dpsa.gov.za/dpsa2g/documents/vacancies/2026/PSV%20CIRCULAR%2028%20of%202026.pdf.
Requirements
- Grade 12 Certificate
- Post -matric qualification and experience in records clerk will be an added advantage
- Knowledge of document management, Registry processes, Filing administration and Computer packages
- Ability to work individually and in a team
- Good interpersonal relations skills
- Ability to work with difficult persons sense of responsibility and loyalty and Ability to work under pressure
Responsibilities
- Provide effective administration of incoming files and opening of files
- Close employee file when an employee is transferred, deceased or resigns
- Update control sheet and put documents numerically
- Efficient and timeous administration of the incoming and outgoing mail
- Stamp all mails and face value forms before distribution
- Weigh the mail to determine the pricing using the post office guideline prices
- Record courier items in the register and send to reception for collection
- Administer outgoing files
- R egister outgoing files in the recording book and ensure that they are signed by clients
- Administration of disposal and transfer of files
- Receive ephemeral documents from branches
- Compile list of archival value files to be transferred to National Archive
- ENQUIRIE S : Ms K Kubai Tel No: (012) 399 9727
How to apply
All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/
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