Aircraft Records Supervisor
Vacancy at a glance
- Employer
- Not provided in listing
- Location
- Not provided in listing
- Pay or stipend
- Not provided in listing
- Closing date
- Not provided in listing
- Employment arrangement
- Aircraft Records Supervisor
These details come from the listing data. Confirm them on the original advert before applying. An unspecified detail has not been verified and should not be assumed.
Overview
The Aircraft Records Supervisor will supervise and coordinate the daily operations of the aircraft records team, ensuring the accurate capture, filing, scanning, and archiving of technical records while complying with relevant regulations. This role involves maintaining both digital and physical records, monitoring the quality assurance of maintenance documentation, and assisting with audits and inspections, all while fostering a collaborative team environment.
Requirements
- Grade 12 or Equivalent (Essential)
- Certificate in maintenance planning (Essential)
- Diploma/Degree in Aviation Maintenance, Aircraft Engineering, or Records Management (Advantageous)
- Technical trade in aviation (Advantageous)
- Minimum of 7 years' in aircraft records management, with 2 years' Supervisory experience (Essential)
- Familiarity with aircraft maintenance tracking systems e.g. TRAX (Essential)
- Project Management experience (Essential)
- Willing to travel (Domestic and International)
- Be available after working hours as and when required
- Willing to work overtime
- Knowledge and understanding of Microsoft Office suite (Outlook, Excel, PowerPoint, Word)
Responsibilities
- Supervise and coordinate daily operations of the aircraft records team, including assigning tasks and monitoring work output
- Ensure timely and accurate capture, filing, scanning, and archiving of aircraft technical records
- Maintain digital and physical aircraft records in accordance with regulatory and company retention requirements
- Monitor the quality assurance of maintenance documentation to ensure completeness and accuracy prior to archiving
- Ensure compliance with CAA regulations, ICAO, EASA, or FAA standards
- Assist with internal and external audits, regulatory inspections, and compliance reviews
- Identify and report discrepancies or documentation gaps that may affect airworthiness
- Support the implementation and maintenance of electronic records management systems
- Continuously improve documentation workflows to enhance accuracy, traceability, and efficiency
- Coordinate with IT and Technical Services to ensure aircraft data integrity is maintained across platforms
- Compile and distribute reports related to aircraft status, record discrepancies, and audit findings
- Liaise with Planning, Maintenance, Quality Assurance, and Airworthiness departments regarding record-keeping requirements
- Respond to aircraft documentation queries from leasing companies, auditors, or regulatory bodies during inspections, redelivery, or aircraft transitions
- Maintain knowledge of relevant regulations, policies and guidelines
- Adhere to statutory regulations, organisational standards, policies and procedures
- Report non-compliance and implement corrective actions to ensure compliance
- Guide, mentor, and review the work of the team, providing constructive feedback and delegating tasks effectively
- Encourage, promote, and embody a spirit of teamwork
- Assess and optimise the performance of direct reports
- Guide, support and develop direct reports
- Build and maintain strong, long-term relationships with key internal and external stakeholders
- Proactively engage with stakeholders to understand their needs, address concerns, and identify opportunities for process or service improvement
How to apply
Application checklist and CV advice
SpanSam application guidance — these tips supplement the original advert; they are not additional employer requirements.
For Aircraft Records Supervisor, compare your qualifications and experience with each requirement in the original listing. Identify the examples from your work, studies or volunteering that demonstrate your suitability. State your actual responsibilities and achievements clearly; do not add skills or experience you cannot support.
Check the submission instructions
Use the application route shown above and confirm that the vacancy is still open on the original source. Check the closing date, location, reference number and any requested document format before submitting. If a detail is missing here, consult the employer’s advert rather than assuming it is optional.
Prepare the documents requested
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Check the opportunity-specific conditions
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Explain how your experience fits
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Review before you submit
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