Buyers Assistant: Dairy
Overview
To play a key role within the Dairy team toward achieving the department strategic objectives and KPI’s. Specifically, to support the Buyer to manage the buying processes required to achieve key commercial objectives.
Requirements
- At least 2 years relevant administration experience
- Matric (Grade 12)
- Accounting diploma an advantage
- System experience of Supplier portal, Oracle, COGNOS, CAM, JDA FF, FILA, RMS, FPI and COM share knowledge advantageous
- Computer literacy skills – Proficient in Excel, Powerpoint and Word
- Basic understanding of retail accounting practices
- Basic understanding of Buying and Planning
- Team Player
- Administration orientation with high levels of accuracy & attention to detail
- Initiative – ability to anticipate Buying Team member’s requirements and react in advance
- Ability and willingness to take routine decisions in the absence of Buyer
- Planning and organizing skills
- Good communication skills (verbal and written)
- Deadline orientated
- Good interpersonal skills
- Customer Service Orientation
- Ability to work under pressure
- Attention to detail and Analytical ability
- Integrity and ability to maintain confidentiality
- Results driven and proactive
- Ability to interact across multiple cross groups incl. on-line, marketing and trade planning
- Relationship building with key stakeholders and teams
Responsibilities
- Administrative Supplier Management
- Daily communication with the supplier base and weekly reconciliation
- Communication with buyers/planners regarding supply and availability of product
- Weekly bulks on a range of lines
- Assistance with saving pricing in systems and assistance with annual PI’s
- Taking minutes of meetings – follow up on all outstanding issues from meetings
- Sending out weekly reports
- Provide ordering support
- Creating and editing orders
- Maintain and Manage Static data
- Provide general administrative support to the Buying Team
- Ensure all Price and Pack information is transmitted accurately to all suppliers
- Prepare departmental reports, Excel worksheets and Documents
- Managing and communication of Promotional Planner
- Submitting and Loading promotion
- Departmental operating expense capturing & management
- Booking of meetings rooms, coffee’s and supplier parking
- Compile, update and maintain supplier files
- Handle ad-hoc queries and requests
- Preparation of Contracts and Trading terms
- Sourcing and providing samples for product shoots
- Providing product information to marketing, online, selling and trade teams
How to apply
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