Commercial Sales Clerk
Vacancy at a glance
Confirm details and submission instructions on the original advert.
Overview
The Commercial Sales Clerk is responsible for providing administrative support to the sales process by preparing quotations, processing sales orders, maintaining accurate documentation, and ensuring the timely and accurate flow of information to support the sales team and customers.
Requirements
- Matric (Grade 12)
- Diploma or Certificate in Sales Administration, Office Administration, or Business Management is advantageous.
- Minimum 2–3 years’ experience in a sales administration or commercial support role.
- Experience with Syspro or a similar ERP system is essential.
- Understanding of sales order processes, quotations, and basic commercial terms.
- Proficiency in MS Office (Excel, Word, Outlook).
- Medically fit to work in an office environment.
- Willingness to occasionally assist with stock counts or other commercial functions.
Responsibilities
- Prepare and process quotations based on RFQs received from Account Managers.
- Submit quotations for approval in line with the Sales Management Policy.
- Distribute approved quotations to Account Managers for onward customer communication.
- Capture customer purchase orders into the Syspro system to generate internal sales orders.
- Generate and manage Work in Progress (WIP) jobs for sales orders when applicable.
- Distribute sales orders as required to internal teams.
- Ensure all sales-related documentation is filed electronically and stored on the shared drive.
- Maintain accurate records for compliance and audit purposes.
- Collaborate with Account Managers and the sales team to ensure efficient and accurate processing of quotations, orders, and invoicing.
- Respond to internal and external enquiries regarding order status, quotations, and documentation.
- Review Customer Outstanding Purchase Order reports to ensure all customer orders are processed timeously.
- Assist with other routine administrative tasks and duties as assigned.
- Assist in updating and maintaining daily and monthly reports, including the SLA Master, SLA Detail, Work-in-Progress (WIP), and Quote Management reports.
- Support stock count activities when required.
- Assist with onboarding and training of new sales team members on internal processes.
- Perform any reasonable ad hoc tasks assigned by management.
- Ensure adherence to company policies, quality standards, and regulatory requirements.
Prepare for this opportunity
SpanSam guidance · Practical advice based on this listing, not additional employer requirements.
Match your background to the requirements
Compare the qualification named in the requirements with your completed studies. Use the exact qualification title and completion date in your CV. If your studies are still in progress, say so clearly. Check the source before assuming that a different qualification will be accepted.
Check the type and length of experience requested. Make relevant roles easy to find with consistent start and end dates, then explain your own responsibilities. Label internships, practical training and volunteering accurately so the recruiter can distinguish them from other employment.
Use the duties to tailor your CV
For Commercial Sales Clerk, use the responsibilities above to decide which examples deserve space in your application. Choose a relevant task or project, explain what you personally did and describe the outcome. Use a measurable result where you have one, without inventing figures or sharing confidential information.
You do not need to repeat the whole advert in your CV. Help the reader connect your evidence to the advertised work. If you have not performed a duty before, describe relevant learning or transferable experience honestly rather than presenting it as a task you have already done.
Plan your submission
Check the original application page before preparing your final submission. If it uses a portal, review the required fields and file formats, complete each required step and look for a submission confirmation. Uploading a CV or creating a profile may be only part of the process.
Before applying, consider the advertised workplace and employment arrangement. Check any practical conditions that affect your availability with the employer rather than relying on another vacancy with a similar title.
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.