Executive Personal Assistant (Grade 8) to the Commissioner
The Competition Commission South Africa
Overview
The Executive Personal Assistant will provide high-level executive-office coordination, personal assistance and administrative support to ensure the effective and efficient running of the Office of the Commissioner. The role involves prioritising, coordinating and quality-assuring executive matters, governance processes, confidential information and stakeholder engagements.
Requirements
- A completed NQF Level 6 qualification in Office Management, Public Administration, Business Administration or related.
- A completed NQF Level 7 qualification will be an added advantage.
- A minimum of 10 years’ senior executive personal assistant or executive-office coordination experience, including at least 4 years supporting a CEO, Commissioner, Board Chair, Executive Committee or equivalent.
- Proven ability to oversee and manage the complex operations of a senior executive’s office.
- Experience in managing complex logistics, schedules and travel.
- Experience in managing budgets, tracking expenses and preparing expense reports.
- Strong attention to detail with experience in reviewing and ensuring the quality and accuracy of documents.
- Stakeholder coordination experience, acting as a liaison between the executive and internal and external stakeholders.
- Demonstrated ability to exercise sound independent judgement and manage competing organisation-wide priorities.
- Advanced proficiency in the MS Office Suite.
- Excellent planning, organising and time-management skills.
- Flexibility to work overtime and/or irregular hours.
- Ability to handle fast paced high-pressure environment.
Responsibilities
- Coordinate Commissioner-led executive and governance processes.
- Consolidate and quality-assure cross-divisional submissions and executive information.
- Coordinate and monitor decisions, action items and follow-through across divisions.
- Manage the Commissioner’s office operations, diary and scheduling.
- Receive and distribute correspondence to the Commissioner.
- Develop and maintain an efficient records management system.
- Manage meeting preparation, including agendas and follow-up actions.
- Coordinate travel and accommodation arrangements.
- Provide professional client liaison and public relations service to stakeholders.
- Draft, format, edit and quality-check letters and documents.
- Manage and monitor expenditure within the Commissioner’s Office.
How to apply
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