Executive Secretary

Overview

The purpose of the position is to provide comprehensive executive support to the Executive Vice President by managing priorities, coordinating meetings and governance activities, facilitating stakeholder communication, and overseeing executive administration, travel, and confidential information.

Requirements

• Matric (Grade 12) or an equivalent qualification registered at NQF Level 4, including relevant NATED courses (e.g., N3 Certificate) where applicable.
• Relevant tertiary qualification in Human Resources Management, Business Management, Industrial Psychology or a related field.
• Secretarial, Executive Assistant, Office Administration or Business Administration qualification is essential.
• Diploma in Office Management, Business Administration or a related field would be advantageous.
• Governance, company secretarial or project coordination training would be advantageous.
• Minimum 8-10 years' experience in an executive secretarial, executive assistant or senior administrative support environment.
• At least 5 years' experience supporting senior executives or Executive Committee members within a complex corporate environment.
• Experience within the mining, minerals processing, engineering or industrial environment would be advantageous.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• Excellent written and verbal communication skills.
• Strong report-writing, proofreading and document-presentation capability.
• Exceptional planning, organisation and time-management ability.
• Ability to manage multiple priorities and conflicting deadlines.
• Excellent attention to detail.
• Strong problem-solving ability and initiative.
• High levels of professionalism, integrity and discretion.
• Ability to exercise sound judgement when dealing with confidential or sensitive matters.
• Strong stakeholder-management and interpersonal skills.
• Ability to remain calm and effective under pressure.
• Flexibility to work outside normal office hours when required by executive travel, meetings or business commitments.
• Must have own reliable means of transport.
• Valid driver’s Licence code B, EB or C1

Responsibilities

• Provide high-level executive and secretarial support to the EVP.
• Coordinate activities, communications, and priorities across the Executive Office and key stakeholders.
• Manage executive commitments, anticipate requirements, and ensure smooth office operations.
• Supervise and coordinate administrative support resources.
• Manage the EVP's calendar, meetings, and appointments.
• Prepare agendas, meeting packs, presentations, minutes, and action trackers.
• Screen and manage correspondence, enquiries, and communications.
• Draft, proofread, and prepare executive reports, presentations, and official communications.
• Coordinate executive reports and submissions.
• Consolidate, review, and maintain executive documentation and records.
• Coordinate local and international travel arrangements, itineraries, visas, and logistics.
• Serve as the primary contact for internal and external stakeholders engaging with the EVP.
• Process expense claims, travel reconciliations, invoices, and purchase orders.
• Plan and coordinate executive meetings, workshops, conferences, and corporate events.
• Maintain confidential executive records and filing systems.
• Direct and prioritise the workload of administrative support staff.

How to apply

Apply on source site