Facilities Management Administrator
Overview
Tsebo Facilities Solutions is looking for a Facilities Management Administrator to provide effective and efficient administrative, financial, and customer support services within the Facilities Management environment. The role is responsible for ensuring accurate financial administration, supplier management, document control, customer service support, and operational coordination to support service delivery excellence and enhance client satisfaction in accordance with contractual obligations and Tsebo standards.
Requirements
- Grade 12 / Matric
- Diploma in Administration, Finance, Accounting, Bookkeeping, Facilities Management, or a related field
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Experience using CAFM, ERP, or facilities management systems
- Minimum 3 years' administrative experience within Facilities Management, Property Management, Business Support Services, or a related environment
- Experience processing supplier invoices and maintaining financial records
- Experience working with multiple stakeholders and service providers
Responsibilities
- Ensure compliance with all Tsebo financial policies, procedures, and delegated authority requirements
- Process supplier invoices accurately and within required deadlines
- Monitor purchase orders and track site expenditure against budget
- Verify completed services and supporting documentation before invoice submission
- Perform monthly supplier account reconciliations and resolve discrepancies
- Maintain accurate financial records and filing systems
- Support audits through accurate record management and document availability
- Assist with monthly reporting and expenditure analysis
- Manage supplier onboarding documentation and records
- Maintain supplier databases and compliance documentation
- Liaise with suppliers regarding invoicing, contract requirements, and service documentation
- Track outstanding documentation and ensure compliance with service agreements
- Provide administrative support to the Facilities Management team
- Manage correspondence, incoming communications, and document control processes
- Maintain CAFM system records and ensure data accuracy
- Generate reports and administrative documentation as required
- Deliver professional and responsive support to clients and stakeholders
- Address customer enquiries and escalate unresolved issues appropriately
- Monitor customer service requests and ensure timely resolution
- Ensure compliance with company policies, health and safety requirements, and contractual obligations
- Maintain confidentiality and safeguard sensitive information
How to apply
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