Fleet Administrator – FSG Specialised Services
Overview
The successful candidate will be responsible for fleet administration and supporting the fleet specialised department with all related administrative functions.
Requirements
- Grade 12 or equivalent qualification
- Fleet or Transport Diploma will be advantageous
- Minimum 5 years’ experience in an administrative role within a fleet maintenance or workshop environment
- Strong relationship-building skills
- Knowledge of vehicle parts, service levels, labour rates, licensing, COFs, tyres, and fleet administration processes
- Strong technical background
- Problem-solving and critical thinking abilities
- Good time management skills
Responsibilities
- Budgeting and cost control
- Track fleet expenses including fuel, maintenance, and repairs
- Analyse spending reports and provide recommendations
- Driver management, including assigning vehicles and monitoring performance
- Ensure proper licensing and training of all drivers
- Oversee vehicle usage and deployment
- Minimise vehicle downtime through effective servicing and repairs
- Receive repair, maintenance, and tyre quotations from suppliers
- Issue pre-reference numbers to dealers for vehicles under maintenance plans
- Check vehicle history and flag discrepancies
- Ensure all supporting documentation is attached before quotes are submitted for approval
- Create and issue purchase orders
- Verify repair costs
- Follow up on invoices and open purchase orders
- Attend to and resolve queries
- Maintain tracking reports and filing systems for fleet records
- Liaise with suppliers, fleet controllers, fleet managers, and internal customers
- Order fuel cards and issue licence discs
- Manage traffic fines administration
- Consolidate reports including accident reports and open order reports
- Accident administration, including claims registration and document follow-ups
- Support risk management strategies and driver safety compliance
- Perform general administrative duties and adhoc tasks as required by management
How to apply
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