Site clerk - Lydenburg (Booysendal mine)
Multiform Human Development (Pty) Ltd.
Vacancy at a glance
- Employer
- Multiform Human Development (Pty) Ltd.
- Location
- Mpumalanga
- Pay or stipend
- Not provided in listing
- Closing date
- 6 Nov 2026
- Employment arrangement
- Associate
These details come from the listing data. Confirm them on the original advert before applying. An unspecified detail has not been verified and should not be assumed.
Overview
We are seeking a detail-orientated site clerk.
Requirements
- Proven experience working as a site administrator, preferably within a mining environment.
- Strong administrative and organisational skills.
- Excellent communication skills (written and verbal).
- Excellent knowledge of MS Excel and Word.
- Previous working experience handling employee records, site documentation and daily reporting.
- Ability to work independently and handle pressure in fast paced site environment.
- Strong proactive and eager individual who takes initiative and ensures tasks are completed accurately and on time.
- Payroll and finance experience will be an advantage.
- Matric.
- Qualification in payroll software will be advantageous.
- Clean criminal record.
- Own transport.
- Valid driver's license.
- At least three to five (3-5) years experience within an administrative role, experience within the mining industry will be highly advantageous.
Responsibilities
- Maintain and manage all site administrative systems and filing structures.
- Ensure accurate recording, storage, and retrieval of operational and compliance documentation.
- Prepare, distribute, and archive site reports, correspondence, and meeting minutes.
- Maintain document control registers and ensure all records are current and accessible.
- Coordinate site communication between management, employees, clients, and contractors.
- Maintain employee records, attendance registers, leave records, and personnel files.
- Process timesheets and submit payroll information accurately and within deadlines.
- Coordinate onboarding and offboarding administration for employees and contractors.
- Assist with employee inductions and training record administration.
- Maintain labour and contractor databases.
- Generate purchase requisitions and purchase orders as required.
- Track delivery of goods and services to site.
- Reconcile supplier invoices against purchase orders and delivery notes.
- Maintain procurement records and assist with cost tracking.
- Liaise with suppliers and internal procurement departments regarding outstanding orders.
- Support compliance with mining legislation, company policies, and client requirements.
- Maintain site compliance registers and statutory records.
- Track medical certificates, competency certificates, licenses, permits, and training records.
- Assist with audit preparations and compliance reporting.
- Maintain health and safety files and associated documentation.
- Compile daily, weekly, and monthly operational reports.
- Capture production, equipment utilization, attendance, and safety statistics.
- Prepare management reports and dashboards as required.
- Ensure accuracy and timely submission of reports to management and clients.
- Assist with budget tracking and cost reporting.
- Process site-related invoices and expense claims.
- Maintain petty cash records where applicable.
- Reconcile administrative expenses and supporting documentation.
- Communicate effectively with site personnel, head office departments, clients, service providers, and contractors.
- Coordinate site visits, meetings, accommodation, travel arrangements, and logistics where required.
- Support management with general administrative requirements.
How to apply
Application checklist and CV advice
SpanSam application guidance — these tips supplement the original advert; they are not additional employer requirements.
For Site clerk - Lydenburg (Booysendal mine) at Multiform Human Development (Pty) Ltd., compare your qualifications and experience with each requirement in the original listing. Identify the examples from your work, studies or volunteering that demonstrate your suitability. State your actual responsibilities and achievements clearly; do not add skills or experience you cannot support.
Check the submission instructions
Use the application route shown above and confirm that the vacancy is still open on the original source. Check the closing date, location, reference number and any requested document format before submitting. If a detail is missing here, consult the employer’s advert rather than assuming it is optional.
Prepare the documents requested
Keep your CV contact details current and tailor your profile to this opportunity. Include supporting documents only as requested by the employer. Check whether the employer requires an online profile, a cover letter or answers to screening questions. Complete required fields accurately and review attachments before sending.
Check the opportunity-specific conditions
Consider the practical details of the advertised position as well as its title. Check the stated workplace, schedule and employment arrangement on the employer’s page before deciding whether to apply. If salary or working hours are not advertised, treat them as unconfirmed rather than relying on estimates from similar roles. Where the source provides an enquiries contact, use it to clarify the advert; send applications only to the designated submission destination.
Explain how your experience fits
Read the responsibilities alongside the requirements before editing your CV. For each relevant skill, choose a concrete example that explains what you did, the setting in which you did it and the result. Use dates and qualification names consistently across your CV and application form. If you are applying for an early-career opportunity, relevant projects, practical training and volunteering can help explain your experience, but should be labelled honestly rather than presented as paid employment.
Keep the strongest relevant information easy to find. A short professional profile, clear section headings and readable bullet points help a recruiter locate your education, skills and experience. Avoid copying every phrase from the advert into your CV. Use the employer’s terminology only where it accurately describes your background. Do not include identity documents or private financial information in a public CV unless the verified application process specifically requests them through a suitable channel.
Review before you submit
Open your final attachments to check that the files are readable, the correct versions are included and your contact details are accurate. Where an application portal is used, check for a confirmation screen or email rather than assuming an upload completed successfully. If the advert requests a reference number in an email subject or application form, copy it exactly from the official advert. Submit through the stated route; sharing a CV in a social-media comment is not a substitute for applying.
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Save a copy of the advert and your submission confirmation. Use Mark as applied to track this opportunity in My Jobs. Verify the destination before sharing personal documents, and investigate requests for payment or sensitive financial information. SpanSam does not decide applications or guarantee interviews.
Prepare your free CVAbout this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.