Site Clerk
Overview
Stefanutti Stocks Inland is seeking a Site Clerk to provide administrative support on a large-scale earthworks and civils project. The role will maintain accurate site records, process timesheets and attendance, support HR and payroll, and assist with reporting and document control.
Requirements
- Grade 12: National Senior Certificate (Essential)
- Diploma/Certificate in Administration, Accounting or related field
- Strong numerical aptitude and analytical capability
- Ability to work under pressure and meet strict deadlines
- Excellent communication and interpersonal skills
- High level of accuracy, confidentiality, and attention to detail
- Understanding of basic HR and labour legislation
- Minimum of 2-3 years experience as a wage clerk in the construction, mining or civil engineering sector
- Experience with bulk earthworks or large infrastructure projects - preferred
- Proficiency in MS Office (Excel)
Responsibilities
- Maintain accurate site records
- Process timesheets and attendance
- Support HR and payroll
- Assist with reporting and document control
- Maintain up-to date employee wage files, contracts and records
- Prepare and submit weekly/monthly wages run for approval and payment
- Accurately capture wages for all site employees, ensuring compliance with company policies, labour laws and site agreements
- Collect, verify and process daily timesheets, attendance records and overtime claims from site supervisors
- Maintain accurate daily and weekly manpower registers
- Assist supervisors in monitoring absenteeism, leave balances and working hours
- Support cost tracking and reporting on labour productivity and allocation to project cost codes
- Ensure adherence to company and client payroll procedures
- Prepare payroll summaries, cost reports and related documentation for management
- Liaise with HR and accounts department to resolve discrepancies or queries
- Maintain confidentiality of all employee wages and personal information
- Assist in onboarding new site personnel by capturing personal details and ensuring documentation is complete
- Support HR in maintaining compliance with statutory and project-specific labour requirements
- Provide administrative support to the project office as required
How to apply
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