Administration Clerk

Overview

Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data, update registers and statistics, receive, determine nature of request/documents and distribute all incoming and outgoing documents and follow -up on outstanding matters, keep a complete filing system and does filing and tracing of documents for the manager and the component (where required), type letters and/or other correspondence when required, keep and maintain the incoming and outgoing document register of the component (district offices), provide supply chain clerical support services within the component, handle sub-inventory controller for the manager’s office, liaise with internal and external stakeholders in relation to procurement of goods and services, handle the procurement of standard office items like stationery, refreshments, etc. by obtaining quotations and completing procurement forms, keep and maintain the asset register of the component (district offices), provide personnel admini stration clerical support services within the component, maintain a leave register for the component, keep and maintain personnel records and attendance register within the component, make suitable travel arrangements and check that the relevant documentat ion on receipts correspond with the arrangements (e.g. accommodation, flight scheduling, passports, visas, etc.), process travel and subsistence claims for the manager and members of the Unit, provide administrative support service, provide logistical arra ngements to meetings, provide secretariat support services to the meetings, compile minutes and memos, handle incoming and outgoing office correspondence, ensure a proper filling system for all the records and provide support with stationery supplies withi n the sub- directorate.

Requirements

• Applicants should be in possession of a Grade twelve ( 12) certificate
• No experience required
• A driver’s license will serve as an added advantage
• Knowledge and skills: Knowledge of working procedures in terms of the working environment, registry processes and practice, storage and retrieval procedures in terms of the working environment, understanding of legislative frameworks governing the Public Service, filling system, mail procedure manual, promotion of access to information Act, National archives and Batho Pele Principles
• Skilled in computer literacy (Mic rosoft Office), communication, numeracy, interpersonal skills, problem solving, analysing, time management and administrative skills

Responsibilities

• Render general clerical support services
• Record, organise, store, capture and retrieve correspondence and data, update registers and statistics, receive, determine nature of request/documents and distribute all incoming and outgoing documents and follow -up on outstanding matters, keep a complete filing system and does filing and tracing of documents for the manager and the component (where required), type letters and/or other correspondence when required, keep and maintain the incoming and outgoing document register of the component (district offices), provide supply chain clerical support services within the component, handle sub-inventory controller for the manager’s office, liaise with internal and external stakeholders in relation to procurement of goods and services, handle the procurement of standard office items like stationery, refreshments, etc. by obtaining quotations and completing procurement forms, keep and maintain the asset register of the component (district offices), provide personnel admini stration clerical support services within the component, maintain a leave register for the component, keep and maintain personnel records and attendance register within the component, make suitable travel arrangements and check that the relevant documentat ion on receipts correspond with the arrangements (e.g. accommodation, flight scheduling, passports, visas, etc.), process travel and subsistence claims for the manager and members of the Unit, provide administrative support service, provide logistical arra ngements to meetings, provide secretariat support services to the meetings, compile minutes and memos, handle incoming and outgoing office correspondence, ensure a proper filling system for all the records and provide support with stationery supplies withi n the sub- directorate

How to apply

Apply on source site