Administrative Assistant
DEPARTMENT OF TRADITIONAL AFFAIRS
Overview
The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents for the Commission: Receive and distribute documents to members of the Commission on Khoi -San matters. Record documents in the appropriate registers.
Requirements
- A Grade 12 Certificate or equivalent qualification plus a certificate in Office Management/Secretarial Studies with at least one (1) year experience in office management and administration
- A post -Matric qualification will serve as an added advantage
- Core competencies: Client orientation and customer focus
- Communication (written & verbal)
- Honesty and integrity
- Planning and organising
- Telephone etiquette
- Computer literacy
- Technical Competencies: Office management and administration, secretarial functions and general administration
Responsibilities
- The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents for the Commission: Receive and distribute documents to members of the Commission on Khoi -San matters
- Record documents in the appropriate registers
- File and manage the paperwork of the Commission
- Establish effective document tracking systems
- Provide secretarial support services to the Commission: Co -ordinate and prepare documentation for the Commission’s meetings/ workshops/public hearing and outreaches
- Compile agenda, attendance registers, minutes and reports
- Draft memoranda and any other correspondence as directed by the Secretariat or Commission
- Manage the diaries of the Commission, Promote effective diary co-ordination
- Provide administrative support services: Arrange logistics and related activities for travel, meetings, workshops, public hearing and conferences
- Manage the telephone and communication systems in the office
- Purchase and order stationery and equipment
- Manage inventory and equipment within the office
- Make copies, fax and email documents as required
How to apply
Applications may be posted to: Directorate: Human Resource Management, Department of Traditional Affairs, Private Bag X22, Arcadia , 0083 or Hand deliver to: 509 Pretorius Street, Arcadia, 2nd Floor Pencardia, 1 Building, Pretoria or email [email protected] FOR ATTENTION : Director: Human Resource Management
Enquiries
Ms RS Mogaladi Tel No: (012) 065 3450
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.