Administrative Clerk Production: Organisational Design And Service Excellence

Overview

Provide clerical support to the unit. Draft routine memoranda, letters, submissions and administrative reports.

Requirements

• National Senior Certificate, NQF level 4 with no experience
• Knowledge of office administration procedures and record management, confidentiality and handling of official information
• Good communication skills (written and verbal) and computer literate
• Ability to work in a team and with collaborations, attention to detail, time management and customer care

Responsibilities

• Provide clerical support to the unit
• Draft routine memoranda, letters, submissions and administrative reports
• Maintain registers, filling systems and administrative records for the unit
• Photocopy, scan, print and distribute documents as required
• Follow up on outstanding documents and provide feedback to the supervisor
• Render records and information management support services to the unit
• Open, update and maintain physical and electronic files in line with records management requirements
• Capture and update information relating to structures, job descriptions, job evaluation and service excellence activities
• Maintain databases, spreadsheets and tracking tools for the unit
• Retrieve records and provide information to officials when required
• Ensure safekeeping and confidentiality of official records
• Provide logistical and secretariat sup port
• Arrange meetings, venues, attendance registers and related logistical requirements
• Prepare and distribute agendas, meeting packs and supporting documents
• Records minutes, decisions and action items during meetings when required
• Follow up on action items and update tracking registers
• Render support with the coordination of workshops, awareness sessions and stakeholder engagements
• Provide general office, procurement and stakeholder support
• Render support with requisitions, stationery requests and basic procurement administration
• Receive and direct enquiries from internal and external stakeholders
• Maintain office equipment usage records and report faults to the relevant unit
• Render support in the circulation, signing and filing of job descriptions, plans, reports and submissions
• Compile routine administrative updates for the supervisor

How to apply

Apply on source site