Registry Clerk
Vacancy at a glance
- Employer
- OFFICE OF THE CHIEF JUSTICE
- Location
- Midrand, Gauteng
- Pay or stipend
- R237 453 – R279 708 p.a. (Level 0 5). The successful candidate will be required to sign a performance agreement.
- Closing date
- 9 Nov 2026
These details come from the listing data. Confirm them on the original advert before applying. An unspecified detail has not been verified and should not be assumed.
Overview
Ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, record receipt files, protection of records and ensure filling, Make sure that the storeroom is locked to limit access, replace torn out registers and keep closed registers safe in the archival storeroom. Open and close files according to record classification System, file/store, trace (manually) and retrieve documents and files and ensure that the information inside the personal file is filed accordingly.
Requirements
- An applicant should be in possession of a Grade 12 certificate or equivalent qualification at NQF level four (4) as recognised by SAQA
- No experience required
- A minimum of I -year registry experience as an added advantage
- Knowledge and skills: Understandi ng of the National Archives Act and Regulations, understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry and knowledge of Batho Pele Principles
- Skilled in communication (written and verbal), interpersonal relations, computer literacy (MS Office), numeracy, time management, planning and organising and report writing skills
Responsibilities
- Ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, record receipt files, protection of records and ensure filling, Make sure that the storeroom is locked to limit access, replace torn out registers and keep closed registers safe in the archival storeroom
- Open and close files according to record classification System, file/store, trace (manually) and retrieve documents and files and ensure that the information inside the personal file is filed accordingly
- Label files neatly for easy retrieval, arrange and package files for archives and distribution, register all files requested by relevant clients
- For example, clients suc h as Auditors and HR practitioners
- Develop a database for employees who are transferred to other departments, record and screen all correspondence before forwarding, communicate with HR Practitioners from other departments about transferring of files, audit the files to make sure that all documents recorded are still in the file, register the files in the transfer register, register files with Facilities Unit for courier service and update the transfer register for future use
How to apply
Applications can be sent via email to 2026/156/[email protected]
Enquiries
Technical Related Enquiries: Ms L Masia Tel No: (010) 493 2532 HR Related Enquiries: Mr K Mphela Tel No: (010) 493 2527
Application checklist and CV advice
SpanSam application guidance — these tips supplement the original advert; they are not additional employer requirements.
For Registry Clerk at OFFICE OF THE CHIEF JUSTICE, compare your qualifications and experience with each requirement in the original listing. Identify the examples from your work, studies or volunteering that demonstrate your suitability. State your actual responsibilities and achievements clearly; do not add skills or experience you cannot support.
Check the submission instructions
Use the application route shown above and confirm that the vacancy is still open on the original source. Check the closing date, location, reference number and any requested document format before submitting. If a detail is missing here, consult the employer’s advert rather than assuming it is optional.
Prepare the documents requested
Keep your CV contact details current and tailor your profile to this opportunity. Include supporting documents only as requested by the employer. For government vacancies, check whether the advert requires a Z83 form, which version to use and when supporting documents must be submitted. Follow that specific advert’s instructions.
Check the opportunity-specific conditions
Read the department’s instructions for this specific post carefully. Different public-service adverts can use different submission routes and supporting-document stages. Keep the official post reference separate from any circular or page number. Where the advert provides an enquiries contact, use it to clarify an application instruction you do not understand; do not assume that the enquiries address is also the application destination. Keep your answers consistent with your CV.
Explain how your experience fits
Read the responsibilities alongside the requirements before editing your CV. For each relevant skill, choose a concrete example that explains what you did, the setting in which you did it and the result. Use dates and qualification names consistently across your CV and application form. If you are applying for an early-career opportunity, relevant projects, practical training and volunteering can help explain your experience, but should be labelled honestly rather than presented as paid employment.
Keep the strongest relevant information easy to find. A short professional profile, clear section headings and readable bullet points help a recruiter locate your education, skills and experience. Avoid copying every phrase from the advert into your CV. Use the employer’s terminology only where it accurately describes your background. Do not include identity documents or private financial information in a public CV unless the verified application process specifically requests them through a suitable channel.
Review before you submit
Open your final attachments to check that the files are readable, the correct versions are included and your contact details are accurate. Where an application portal is used, check for a confirmation screen or email rather than assuming an upload completed successfully. If the advert requests a reference number in an email subject or application form, copy it exactly from the official advert. Submit through the stated route; sharing a CV in a social-media comment is not a substitute for applying.
Keep a record and protect your information
Save a copy of the advert and your submission confirmation. Use Mark as applied to track this opportunity in My Jobs. Verify the destination before sharing personal documents, and investigate requests for payment or sensitive financial information. SpanSam does not decide applications or guarantee interviews.
Prepare your free CVAbout this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.