Secretary
Vacancy at a glance
Confirm details and submission instructions on the original advert.
Overview
To provide secretarial support functions such as to arrange and prepare meetings, agendas, typing and taking minutes. Answer and screen all incoming calls.
Requirements
- Applicants must display competency in the core functions of the post
- Be proficient in at least English and one other official language
- Be a citizen of the Republic of South Africa, of which documentary proof must be furnished on the day of the interview
- Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF level 4 as recognised by SAQA)
- Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview
- Relevant courses in the field of the post will serve as an added advantage
- Knowledge, Skills and Competencies: General comput er literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint and MS Outlook)
- Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility
- Good verbal and written communication skills
- Sound planning, organizing, adm inistrative and problem -solving skills
- Strong interpersonal skills
- Customer focus and responsiveness
- Be willing to work under pressure and extended hours
Responsibilities
- To provide secretarial support functions such as to arrange and prepare meetings, agendas, typing and taking minutes
- Answer and screen all incoming calls
- Liaise with all sections and regions on matters relating to the Component
- Maintain good record keeping, filling system and brought forward system
- Process and submit financial claims
- Make travel and accommodation arrangements
- Manage the diary, receive and host visitors for the office
- Operate standard equipment (fax, photocopy machine, telephone, computers etc.)
- Serving of refreshments to visitors during meetings
- Manage office inventory
- Uphold the confidentiality of all classified documents as per the MISS
- Manage and exercise control over human, physical and financial resources allocated to the post
Prepare for this opportunity
SpanSam guidance · Practical advice based on this listing, not additional employer requirements.
Match your background to the requirements
Compare the qualification named in the requirements with your completed studies. Use the exact qualification title and completion date in your CV. If your studies are still in progress, say so clearly. Check the source before assuming that a different qualification will be accepted.
Use the duties to tailor your CV
For Secretary, use the responsibilities above to decide which examples deserve space in your application. Choose a relevant task or project, explain what you personally did and describe the outcome. Use a measurable result where you have one, without inventing figures or sharing confidential information.
You do not need to repeat the whole advert in your CV. Help the reader connect your evidence to the advertised work. If you have not performed a duty before, describe relevant learning or transferable experience honestly rather than presenting it as a task you have already done.
Plan your submission
The application link opens a source document. Locate this exact vacancy in the document and read its submission instructions. The document may describe an online, email, postal or hand-delivery route. Opening the PDF is not an application. Use the vacancy reference and destination specified for this post.
For this government opportunity, follow the specific department’s instructions on forms, references and supporting documents. Do not assume that another department’s application process applies to this post.
Enquiries
Warrant Officer Mnyalatyho Tel No: ( 012) 400 5105/ AC Sekwape Tel No: ( 012) 400 5137/ AC Modiha/ HRC Sibande Tel No: ( 012) 400 5147
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.