Secretary
Vacancy at a glance
Confirm details and submission instructions on the original advert.
Overview
Render secretarial and administrative support services to the Office of the Component Head: Corporate Communication and Liaison. Answer and screen incoming telephone calls and enquiries.
Requirements
- Applicants must display competency in the core functions of the post
- Be proficient in at least English and one other official language
- Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview
- Be in possession of Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA)
- Relevant courses in the field of the post will serve as an added advantage
- Knowledge, skills and competencies: General Computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint and MS Outlook)
- Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility
- Good verbal and written com munication skills
- Sound planning, organizing, administrative and problem -solving skills
- Strong interpersonal skills
- Customer focus and responsiveness
- Be willing to work under pressure and extended hours
Responsibilities
- Render secretarial and administrative support services to the Office of the Component Head: Corporate Communication and Liaison
- Answer and screen incoming telephone calls and enquiries
- Type reports, correspondence, minutes, agendas and other official doc uments
- Handle confidential documents and information
- Keep records of minutes and monitor the flow of documents within the office
- Liaise with internal Components, Sections and external stakeholders on matters relating to the Office
- Manage the diary, appointments and schedules of the Component Head
- Receive and attend to visitors in a professional manner
- Remind the Component Head of scheduled meetings, appointments and deadlines
- Ensure the procurement and serving of refreshments during meetings
- Arrange and book venues for meetings, workshops and conferences
- Make travel and accommodation arrangements and process related claims
- Maintain an effective record-keeping, filing and bring-forward system
- Operate standard office equipment such as telephones, computers and photocopiers
- Render general reception services
Prepare for this opportunity
SpanSam guidance · Practical advice based on this listing, not additional employer requirements.
Match your background to the requirements
Compare the qualification named in the requirements with your completed studies. Use the exact qualification title and completion date in your CV. If your studies are still in progress, say so clearly. Check the source before assuming that a different qualification will be accepted.
Use the duties to tailor your CV
For Secretary, use the responsibilities above to decide which examples deserve space in your application. Choose a relevant task or project, explain what you personally did and describe the outcome. Use a measurable result where you have one, without inventing figures or sharing confidential information.
You do not need to repeat the whole advert in your CV. Help the reader connect your evidence to the advertised work. If you have not performed a duty before, describe relevant learning or transferable experience honestly rather than presenting it as a task you have already done.
Plan your submission
The application link opens a source document. Locate this exact vacancy in the document and read its submission instructions. The document may describe an online, email, postal or hand-delivery route. Opening the PDF is not an application. Use the vacancy reference and destination specified for this post.
For this government opportunity, follow the specific department’s instructions on forms, references and supporting documents. Do not assume that another department’s application process applies to this post.
Enquiries
Capt NM Pretorius / W/O TB Tshabalala at 082 778 3708 / 082 906 7372
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.