Admin Clerk (Fixed Term Contract) - B&T - Shared Services
Overview
Relief Reception and Cashier when required in a professional manner. Ensure accurate filing of customer invoices (debtors account) timeously. Assist with accurate cycle counting when required as part of the inventory auditing procedure. Organize and consolidate month end statements for posting. Tabulates and posts data in record books. Compiles and maintains records of business transactions and office activities in the store, performs a variety of following or similar clerical duties and utilizing knowledge of systems or procedures. Copies data and compiles records and reports. Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees. Assist the Store Accountant with all the administration relating to skills development and employment equity reporting. Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration. Assistance regarding recruitment administration and job advertising when required. Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks. Matching GRN's to invoices captured. Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned. Accurately and timeously reconciles creditors to supplier statements. Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management. Resolving queries with suppliers in a professional manner accurately and efficiently. Filing of unpaid matched GRN / delivery note / order / buy out details. To uphold and promote the company values and culture.
Requirements
- Grade 12
- Relative N4 - N6 Course or higher
- 3 years general administration duties
Responsibilities
- Relief Reception and Cashier when required
- Ensure accurate filing of customer invoices
- Assist with accurate cycle counting
- Organize and consolidate month end statements
- Tabulates and posts data in record books
- Compiles and maintains records of business transactions
- Copies data and compiles records and reports
- Ensures timely submission of onboarding documents
- Assist with skills development and employment equity reporting
- Maintain accurate Personnel files and records
- Assist with recruitment administration and job advertising
- Captures GRN’s/CVR’s accurately
- Prepares and sends out receipts, bills, policies, statements, and checks
- Matching GRN's to invoices
- Processing of CVR's
- Reconciles creditors to supplier statements
- Investigating variances
- Resolving queries with suppliers
- Filing of unpaid matched documents
How to apply
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