Administration Clerk
RPO Recruitment
Overview
A dynamic trade enablement company is seeking an experienced Administration Clerk who will support financial operations by preparing accurate invoices, managing supplier administration, reconciling documentation, and ensuring data integrity across accounting systems. The ideal candidate is detail-oriented, can work independently in a fast-paced environment, and will maintain high levels of accuracy and compliance.
Requirements
- Matric (Grade 12) essential.
- 1–5 years' experience in invoicing and general administration.
- Proven experience using Sage Cloud Accounting.
- Strong Microsoft Excel skills with experience in reconciliations and reporting.
- Experience within wholesale, distribution, trading, trade enablement, logistics, or bulk commodities environments would be advantageous.
- High level of accuracy and attention to detail.
- Ability to work independently and manage multiple deadlines.
- Experience working with delivery notes and proof of delivery documentation.
- Strong written and verbal communication skills.
Responsibilities
- Prepare accurate customer invoices using Sage Cloud Accounting.
- Match invoices to delivery notes and proof of delivery documentation.
- Process credit notes in accordance with approved procedures and internal controls.
- Liaise with internal departments to resolve invoicing and account-related queries.
- Support month-end finance processes and general financial administration activities.
- Maintain data accuracy and integrity across accounting and invoicing systems.
- Reconcile delivery notes from service providers and customers against supplier invoices.
- Reconcile supplier invoices to supplier statements and resolve discrepancies.
- Assist with supplier onboarding and credit application processes.
- Update and maintain supplier records, including financial and BBBEE documentation.
- Maintain accurate filing and record-keeping practices.
- Assist with reporting and reconciliation activities using Microsoft Excel.
How to apply
Verify before you apply
SpanSam summarises opportunities for easier discovery. Always confirm the closing date, eligibility requirements and submission instructions on the original source before sending personal information or documents.
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.