Buying Tax Invoice Clerk
Boxer
Vacancy at a glance
Confirm details and submission instructions on the original advert.
Overview
The role involves capturing and maintaining trade terms, processing authorised billings, preparing and issuing tax invoices to suppliers, monitoring outstanding billings, reconciling records, and ensuring that all supporting documentation is accurate and up to date. The position supports the timely recovery of supplier income, compliance with internal controls and the accurate reporting of trade and collection activities.
Requirements
- Grade 12 (Matric)
- Computer literate (MS Office)
- Basic numerical skills
- Strong attention to detail
- Ability to work under pressure and meet deadlines
- Mental alertness and strong analytical ability
- Good verbal and written communication skills
- Ability to work well in a team
Responsibilities
- Capture, update, and maintain trade agreements and trade terms in accordance with approved buyer negotiations and company procedures.
- Verify trade agreements and supporting documentation to ensure accuracy, completeness, and compliance with approved terms.
- Compile and maintain trade term records and trackers to monitor supplier agreements, allowances, and billing requirements.
- Prepare, capture, and process tax invoices in accordance with approved billing instructions and authorised trade agreements.
- Verify tax invoices against the BOMM system, supporting documentation, and approved billing information before processing.
- Ensure tax invoices are accurate, properly authorised, and issued to suppliers within the required deadlines.
- Monitor outstanding billings and follow up with buyers regarding billing instructions, approvals, and unresolved queries.
- Maintain accurate records of trade agreements, tax invoices, billing reports, and supporting documentation.
- Review and verify captured data before end-of-day downloads to ensure accuracy and completeness.
- Check work logs and system-generated reports to identify discrepancies, errors, or omissions and ensure corrective action is taken.
- Monitor the work log system, prioritise outstanding tasks, and ensure logs are followed up and closed upon completion.
- Reconcile trade term and billing information to support accurate reporting and effective income recovery.
- Investigate billing discrepancies and liaise with buyers, suppliers, and relevant departments to resolve outstanding queries.
- Ensure all filing and administrative activities are completed accurately, consistently, and within prescribed turnaround times.
- Adhere to company policies, internal controls, and audit requirements to ensure compliance and minimise financial risk.
- Support the preparation and maintenance of reports relating to trade terms, tax invoices, outstanding billings, and supplier income recovery.
Prepare for this opportunity
SpanSam guidance · Practical advice based on this listing, not additional employer requirements.
Match your background to the requirements
Compare the qualification named in the requirements with your completed studies. Use the exact qualification title and completion date in your CV. If your studies are still in progress, say so clearly. Check the source before assuming that a different qualification will be accepted.
Use the duties to tailor your CV
For Buying Tax Invoice Clerk, use the responsibilities above to decide which examples deserve space in your application. Choose a relevant task or project, explain what you personally did and describe the outcome. Use a measurable result where you have one, without inventing figures or sharing confidential information.
You do not need to repeat the whole advert in your CV. Help the reader connect your evidence to the advertised work. If you have not performed a duty before, describe relevant learning or transferable experience honestly rather than presenting it as a task you have already done.
Plan your submission
Check the original application page before preparing your final submission. If it uses a portal, review the required fields and file formats, complete each required step and look for a submission confirmation. Uploading a CV or creating a profile may be only part of the process.
Before applying, consider the advertised workplace and employment arrangement. Check any practical conditions that affect your availability with the employer rather than relying on another vacancy with a similar title.
About this listing: SpanSam is an opportunity discovery service and is not the hiring employer unless explicitly stated. Application decisions and source-listing changes are controlled by the employer or institution.