Facilities Administrator
Overview
Tsebo Facilities Solutions is looking for a Facilities Administrator to provide effective site administration support relating to workplace services, business support administration, and daily operational activities. The role ensures efficient service delivery, regulatory compliance, cost control, and maximum customer satisfaction in accordance with workplace services standards and the Master Service Agreement.
Requirements
- Grade 12 / Matric (Non-negotiable)
- Relevant tertiary qualification in Facilities Management, Business Administration, Office Administration, Property Management, or related field preferred
- Minimum 3 years' experience in Facilities Administration, Workplace Services, Property Administration, or a similar customer-focused environment
Responsibilities
- Coordinate and support the day-to-day delivery of workplace and facilities services
- Maintain office spaces, kitchens, common areas, meeting rooms, and ablution facilities in accordance with cleaning schedules and service standards
- Monitor workplace conditions and initiate corrective actions where required
- Conduct regular inspections to ensure compliance with cleanliness, presentation, and operational standards
- Coordinate refreshment and hospitality services as required
- Ensure kitchen equipment, crockery, and beverage stations are maintained in a clean and operational condition
- Monitor stock levels of consumables and cleaning materials and arrange replenishment timeously
- Report maintenance issues, equipment defects, breakages, losses, and service-related concerns
- Support operational teams and site personnel to ensure uninterrupted service delivery
- Maintain accurate records relating to facilities operations and service requests
- Monitor purchase orders and supplier requests on a daily basis
- Ensure suppliers submit invoices, supporting documentation, and service reports within agreed timeframes
- Validate the completion of services prior to processing invoices
- Submit approved original invoices to Finance in accordance with company procedures
- Ensure all site-related financial administration is completed accurately and within required deadlines
- Monitor contractor and supplier compliance with invoicing requirements
- Act as the first point of contact for workplace-related administrative enquiries
- Respond to customer requests, concerns, and service issues in a professional and timely manner
- Conduct client satisfaction surveys and identify opportunities for service improvement
- Prepare and submit monthly operational reports within agreed deadlines
- Comply with all Tsebo policies, procedures, and standards
- Adhere to Safety, Health, Environmental and Quality (SHEQ) requirements
How to apply
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