Reception & Office Support Administrator Job Opportunity – Earn R6,000 Per Month
Ann Swann Personnel Services
Overview
As a Reception & Office Support Administrator, you will serve as the first point of contact for clients visiting the office while providing essential administrative support for the smooth functioning of the business. This role is designed for a recent matriculant or junior administrator eager to gain valuable experience in a professional office environment.
Requirements
- Grade 12 (Matric)
- 1–2 years’ reception or office administration experience (advantageous)
- Good knowledge of Microsoft Office (Word, Excel and Outlook)
- Excellent communication skills in English and Afrikaans
- Strong organisational and time management skills
Responsibilities
- Welcome clients and visitors professionally
- Answer and direct incoming telephone calls
- Manage the general office email inbox
- Open and close the office each day
- Ensure the reception area remains clean and welcoming
- Assist visitors with enquiries
- Manage attendance registers and key control
- Maintain management and PA calendars
- Schedule appointments and meetings
- Coordinate boardroom bookings
- Prepare meeting agendas and minutes
- Print office documentation
- Prepare administrative correspondence
- Manage expired mandates and filing
- Order stationery and office supplies
- Monitor printer usage and paper supplies
- Assist with basic printer troubleshooting
- Coordinate office maintenance requests
- Manage office stock
- Maintain office facilities and general housekeeping
- Assist with onboarding by helping to set up email accounts, configure laptops and office systems, connect printers, update telephone directories, assist with user access and system setup, and maintain company contact lists
How to apply
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