Secretariat - Administrative Officer
Western Cape Gambling & Racing Board
Overview
The Western Cape Gambling and Racing Board (WCGRB) is a statutory body established to regulate and monitor the gambling and betting industry in the Western Cape. The Board seeks a highly organised and detail-oriented individual with demonstrable experience in professional Board and Committee administration to provide full secretariat and administrative support to the Board and its Committees, coordinate logistical and procedural requirements for meetings, hearings and ad hoc events, and assist with governance-related functions.
Requirements
- A relevant post-matric qualification, preferably a Diploma in Company Secretarial Studies, Office Management or an equivalent qualification.
- 3–5 years’ relevant administrative experience, with demonstrated experience in sound formal company minute-taking.
- Proficiency in using modern tools, including Artificial Intelligence programmes and software for recording, transcribing, formatting and distributing meeting minutes.
- A valid Code B driver’s licence.
- Proficiency in Microsoft Word, Excel, Adobe Acrobat and Outlook.
- Fluency in both written and spoken English.
Responsibilities
- Provide full secretariat function to assigned committees or the Board structure.
- Compile professional meeting agendas based on previous minutes and inputs from Departmental Heads within prescribed timelines.
- Produce accurate and professional PDF meeting e-packs within set deadlines.
- Organise committee activities and arrange Board and committee-related events.
- Attend assigned committee meetings and selected Board meetings and provide the required secretariat support.
- Compile accurate and professional formal minutes of assigned meetings, ensuring that discussions, decisions and resolutions are correctly recorded.
- Review, upload and distribute meeting e-packs and any other meeting documents on the organisation’s Cloud.
- Maintain official records of all meeting packs and related documents per the organisational prescripts.
- Provide administrative functions relating to minute-taking, editing, document formatting, template development, and maintenance of digital filing systems and archiving.
How to apply
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